EXECUTIVE PERSONAL ASSISTANT



Are you ready to unlock your potential and join one of the UK's leading Adventure providers?


We are looking for a motivated individual with excellent organizational skills and a passion for providing exceptional support, to join our team as an Executive Personal Assisstant. This role enables Zip World to achieve its core vision of 'Unlocking Adventure' by providing comprehensive strategic administration support to the Executive Team.


Key Responsibilites:

Diary management, full diary management for CEO, COO CFO
Organise and schedule meetings for Executive Team as required, including; booking rooms, arranging resources, arranging appropriate catering, and agreeing agendas.
Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas, gathering and printing all necessary documents, and organising refreshments.
Influencing teams across departments to ensure projects remain on track
Prepare expenses for the CEO, keeping accurate records and itineraries
Prepare agendas, presentations for internal and external meetings and support local press release communications
Ensure documents and information are organised and filed as necessary;
Prepare weekly executive meeting agendas and information packs, perform research for meetings, and take minutes during meetings;
Prepare, distribute and coordinate a wide variety of internal and external communications;
Maintaining confidentiality and strict prioritisation of tasks;
Reconciliation of corporate credit card statements, compilation of expenses and purchase orders
Acting as gatekeeper for pre-screening internal and external queries, by telephone, post and email, responding where necessary.
Progressing issues on behalf of the Executive Team where appropriate, notifying them of actions taken and outcomes secured.
Dealing with grant applications, reviewing legal documentation and liaising with our company solicitors to ensure the business is protected
Advising directors and members of the senior leadership team on corporate governance matters.
Ensure policies, regulatory, or statutory changes that might affect Zip World are up to date and approved by the committee.
Liaise with external regulators and advisers such as lawyers and auditors.
Multi project management support including meeting schedules, administrative support and where necessary support projects manager with planning application paperwork

Qualifications & Experience:

Proficiency in using Microsoft Suite.
Previous experience in a clerical or administrative role is preferred
Strong attention to detail and organizational skills
Excellent communication skills, both written and verbal
Ability to multitask and prioritize tasks effectively
Strong problem-solving skills and ability to work independently

What will I receive in return?

As the Executive Personal Assistant, you will receive an attractive salary (£35,000 - £40,000)
Discretionary 10% salary bonus scheme
Free use of Zip World Adventures
Discounted food & beverage on Zip World sites
Exclusive Mountain Equipment Discount
Free Access to North Wales Top Ten Attractions (Subject to T&Cs)
Free use of the Zip World Camper Van
Cycle to Work & Technology Salary Sacrifice Scheme
Discounted Gym and Leisure facilities access


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